Building One Integrated Database For Public Sector Innovation

Three officials from the Ministry of PAN-RB, BSKDN, and LAN standing in front of a banner during a session for signing a memorandum of understanding on sharing data for public service innovation

Three officials from the Ministry of PAN-RB, BSKDN, and LAN standing in front of a banner during a session for signing a memorandum of understanding on sharing data for public service innovation

“Finally, we succeeded in building one innovation data!”  

Head of the Center for Policy Strategy for Human Resources, Information Technology, and Local Government Innovation, Agency for Strategic Home Affairs Policy, Ministry of Home Affairs 

To improve the quality of public services, the Government of Indonesia stimulates subnational governments to develop innovations through various competitions. The competitions include the Public Service Innovation Competition (KIPP) by the Ministry of Administrative and Bureaucracy Reform (KemenPAN-RB), the Innovative Government Award (IGA) by the Agency for Strategic Home Affairs Policy (BSKDN) of the Ministry of Home Affairs (MOHA), and the Subnational Development Awards (PPD) by the National Development Planning Agency (Bappenas). Meanwhile, the State Administration Agency (LAN) has assisted subnational governments in underdeveloped, isolated, and outermost areas to incubate innovation from scratch in the last five years. 

Even though there is already much innovation data available in each ministry/agency, this data needs to be adequately managed and has yet to be utilized by various parties as knowledge. So, to accommodate these multiple innovations, as well as facilitate the knowledge exchange process, USAID ERAT supports KemenPAN-RB, BSKDN, as well as the Directorate for Local Development Monitoring, Evaluation, and Control (PEPPD) of Bappenas, to build an innovation repository as a first step development of public sector innovation knowledge in Indonesia. KemenPAN-RB, since 2019, has developed the National Public Service Innovation Network (JIPPNas) and plans to expand existing features so that it becomes innovation knowledge management with a repository that is integrated with innovation knowledge from other ministries. 

Before USAID ERAT’s support, there had been discussion between KemenPAN-RB, BSKDN, and LAN to integrate innovation knowledge. However, there is a problem: this issue needs to be appropriately internalized in each ministry/agency. The reasons range from personnel turnover to misconceptions about data integration. Technically, the innovation data needs to be standardized and verified prior to inclusion in the repository.   

Responding to this situation, USAID ERAT directed its support by initiating the design of user role management and the legality of inter-ministerial/agency collaboration. USAID ERAT’s role as the “matchmaker” began to bear fruit after the signing of the JIPPNas Management Cooperation Agreement on March 14, 2023. The agreement binds KemenPAN-RB, BSKDN, and LAN to integrate innovation data. The integration regulates the obligation to share or interoperability in managing JIPPNas. 

Subsequent USAID ERAT’s support is promoting data interoperability. In the first phase in 2023, the data from various ministries is manually integrated – copied into a standardized table and imputed into the JIPPNas database. In 2024, it is planned to automate the process using the Application Programming Interface (API) as a bridge. Although there is a general commitment among the ministries on data interoperability, more time is needed to technical turn the commitment into action.   

In April 2023, USAID ERAT and KemenPAN-RB succeeded in inviting various ministries to inventory innovation data. At this stage, the KemenPAN-RB, BSKDN, and LAN finally presented their data and said they were ready to share it. “Finally, we succeeded in building One Innovation Data!” exclaimed Afery Syamsidar, the Head of the Center for Strategic Policy on Human Resources, Information Technology, and Local Government Innovation, during the meeting in Makassar. 

This commitment became the next step when all innovation data owned by KemenPAN-RB, BSKDN, and LAN was submitted and cleaned up from data anomalies in May 2023. The details are as follows: 951 from KemenPAN-RB, 987 from BSKDN, and 877 running innovations from incubation LAN Innovation Lab. 

The local government and innovators will later update this data in August 2023, and it will be displayed at the launch of JIPPNas in September 2023. Particularly for Bappenas, which previously did not have datasets, with the support of USAID ERAT since June 2023, the agency finally has two datasets for PEPPD Directorate repository requirements and interoperability with JIPPNas. It is expected that the additional database from Bappenas can be included in JIPPNas in October 2023.  

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